Policies

The Plemmons Student Union is committed to providing a safe, inclusive, and welcoming environment for all members of the campus community. To ensure that our facilities are used effectively and responsibly, we have established a set of guidelines and policies. These policies outline the expectations for facility use, guidelines for advertising inside the PSU, and how we handle adverse weather conditions. Please review these policies before reserving a room, advertising, or visiting the Plemmons Student Union.

Usage Guide and Policy Manual

The Usage Guide & Policy Manual outlines the policies and procedures for reserving and using space in the Plemmons Student Union. It covers everything from event types and room availability to food and alcohol guidelines, as well as rules for advertising, tabling, and outdoor activities. The manual also includes important information on fees, last-minute changes, cancellations, and facility-specific regulations, ensuring all users understand the expectations for responsible and efficient use of the facility.

Adverse Weather Policy

During inclement weather situations, we prioritize student employee safety and the safety of the general Appalachian public in accordance with the judgment of Appalachian State University officials in determining the level of safety under which the University is operating. If you have any questions regarding this policy, please contact Christopher Farthing or Jim Greene at 828-262-3032.

Facility & Reservations

To cancel a reservation due to inclement weather, please call 828-262-3030 (Information Desk) or 828-262-3032 (Student Union Office). To determine if a unit within the Plemmons Student Union is open, call the individual unit in question or call the Information Desk.

• If classes are meeting in-person: The PSU will remain open on a regular schedule.
• If the University begins the day with in-person classes canceled and then resumes Normal Operations at any point during the day (i.e. if in-person classes resume): The PSU will work to open on time (or as early as possible) and remain open as scheduled. Reservations are canceled while in-person classes are canceled. Reservations will resume when the University returns to Normal Operations pending PSU Staff availability.
• If the University announces that in-person classes are canceled in the morning for the entire day, or announces that in-person classes are canceled midday: The PSU will open on time (or as early as possible) and will remain open until 8pm, along with Campus Dining concepts located in the building. *Individual offices and units within the building may choose to open later/close early, depending on employee availability.* Reservations will be canceled while in-person classes are canceled.
• If the University is operating under a Closure (all classes are cancelled and not moved to online instruction): The PSU will make every effort to be open from noon-5pm. All reservations will be canceled during the time of the University closure and no contact will be made with organizations/departments holding reservations during that period.
• If the University is operating under a Closure for the morning only: The PSU will work to open by noon and will close based on subsequent University announcements throughout the day (i.e., either 5pm for a full Closure, or 8pm for Reduced/Suspended Operations when classes are not meeting in-person).
• If the University announces a Closure midday: All reservations will be canceled and the facility will close at 5pm.

The Plemmons Student Union will work with the Office of Environmental Health, Safety, and Emergency Management to adjust hours of operations if requested.