The Plemmons Student Union now has thirteen 42" monitors to display messages to a wide audience across the building. The Department of Student Programs manages 8 of these monitors while ACT, APPS, CSIL, & Multicultural Student Development manage the remaining 5 monitors. NOTE: The following policies and guidelines apply only to the monitors managed by Student Programs. Other areas may have different policies & guidlines for their monitors.
Department of Student Programs
Plemmons Student Union
WPSU Digital Signage Policy
PURPOSE
- Student Union WPSU digital signage is primarily intended to inform visitors of events and activities held in the Plemmons Student Union and to promote events sponsored by the Department of Student Programs.
- WPSU offers limited opportunity for ASU officially recognized student clubs and campus departments to advertise events or announcements in the Plemmons Student Union.
- Advertisements must be of general university interest or student-oriented in nature, and advertised events must be open to the campus community.
LOCATIONS
The signs controlled by the Department of Student Programs are located as follows:
- Cascades Café
- Plemmons Student Union Information Desk
- Crossroads Coffeehouse Entrance
- Solarium Lobby
- Inside Solarium
- Greenbriar Theater Entrance
- Wiseman’s View Lounge
- 2nd Floor ATM Entrance – Lobby Area
Other signs in the PSU are controlled by the following offices: Center for Student Involvement & Leadership (CSIL), Multicultural Student Development (MSD), Appalachian & the Community Together (ACT), Appalachian Popular Programming Society (APPS). Please contact these areas directly if you wish to have content displayed on their screens.
CONTENT
- WPSU broadcasts content related to the Plemmons Student Union as well as content from ASU officially recognized student clubs and campus departments.
- WPSU screens display a maximum of thirty (30) slides. A student club or campus department may purchase no more than three (3) slides to display in rotation for display at any one time.
- If the total requests exceed 30 slides, the Department of Student Programs events receive first priority. Remaining submissions will be prioritized accordingly in to relation to events in the PSU or Legends, time-sensitivity of message, and the campus-wide scope of involvement.
- The Department of Student Programs reserves the right to refuse, edit, or remove WPSU content for any reason.
- WPSU will not display any copyrighted material including but not limited to images, video, and text unless permission to use such material is provided.
- WPSU will not accept any requests for special placement or order of slides.
LENGTH OF BROADCAST
- Content will usually be displayed for two workdays (Monday – Friday) prior to the event, and will run no more than seven (7) calendar days prior to the event date, depending on availability. Slide will be removed automatically after the event.
- Requests for extensions or exceptions are subject to approval by the Department of Student Programs.
TECHNICAL SPECIFICATIONS
- Submitting organizations may either have a slide created and pay a design fee, or design/produce content themselves.
Slides that are designed/produced by an organization must be broadcast-ready in accordance with the following technical specifications:
Slides must be in either png, jpeg, gif, bmp, or tif format. Slides must be submitted in "landscape" format (16 x 9, widescreen, etc...) to display properly on the monitors. Slides submitted in "portrait" format wil not be accepted. Keynote slides are not supported and will not be accepted. Powerpoint slides are accepted and may require modification and a design fee. Video clips can be inserted into slides, but only by the PSU slide designer & the appropriate design charges will apply. Video formats can include wmv, mov, mpeg, mp4. Video clips must be no longer than 10 seconds. If video clips are smaller than 5MB, they can be submitted through email. If larger than 5MB, they must be submitted on disc or flash drive. Audio is not available on any monitors. Please refer to the Technical Guidlines and Specifications page for additional information on technical aspects of the submission process.
SUBMISSION
- Broadcast-ready slides or slide requests should be submitted to psumarketing@appstate.edu at least five (5) business days prior to broadcast date for WPSU digital signage.
- For organizations that wish to have a slide designed by the WPSU slide designer, all relevant information such as logos, images, video, etc. must be provided on disc/email/flash drive along with a completed WPSU slide request form. Appropriate payment must be received prior to the slide being run. Please refer to the Technical Guidlines and Specifications page for additional information on technical aspects of the submission process. Please CLICK HERE for the WPSU Slide Request Form (PDF)
PURCHASE OF WPSU DISPLAY TIME AND DESIGN FEES
- The following rate structures apply per content run:
Events sponsored by student clubs held in Student Programs managed facilities (Plemmons Student Union and Legends)
Design Fee = $10 Display Charge = Free
Events sponsored by campus-based, non-student organizations held in Student Programs Managed Facilities Design Fee = $10 Display Charge = $10
Events sponsored by student clubs held in facilities not managed by Student Programs
Design Fee = $10 Display Charge = $5
Events sponsored by campus-based, non-student organizations held in facilities not managed by Student Programs
Design Fee = $10 Display Charge = $15
Events sponsored by University Funded Student Organizations held in facilities not managed by Student Programs
Design Fee = $10 Display Charge = Free
EMERGENCY AND IMPORTANT BUILDING ANNOUNCEMENTS
- The Department of Student Programs reserves the right to interrupt content in order to broadcast emergency and/or important building announcements.
RECIPROCAL USERS
- The Department of Student Programs will display limited content of other digital signage users on campus as long as a reciprocal agreement is reached and agreed to by both parties.
WEDDINGS
- Wedding Events may rent the use of the Digital Signs in the Solarium and Solarium Entrance for the minimum cost of $100 depending upon design services required
- Content for Wedding Events must be pre-produced according to technical specifications listed in the Technical Guidelines & Specifications Page and submitted to Plemmons Student Union Wedding Manager no less than ten (10) business days before the day of the events. Content will only be displayed on day of events.
PAYMENT OF FEES
- Payment of fees are accepted in the Student Programs Office (231 Plemmons Student Union). Payment may be paid by either transfer of accounts, cash or checks made out to Appalachian State University. Payments must accompany submission request.