Policies at a Glance
All rooms will remain locked until user notifies the Information Desk upon arrival. Failure to notify the Student Union Event Services Office (262-3032) of a reservation cancellation may result in the suspension of space scheduling privileges. Reservations with a special room setup not utilized or cancelled may result in a fine.
All audiovisual equipment must be reserved in advance for all events. The PSU Staff will make every effort to accommodate last minute requests, but cannot guarantee equipment availability. Users must provide their own laptop for data projection (the PSU does not provide laptops) and arrive 15 minutes prior to event to connect. Data projection does include a data cord for connecting computer to data port.
Sound levels during functions must be maintained at a level that will not interfere with surrounding events. Appropriate sound levels will be determined by the Student Union Staff. Due to table proximity and the possibility of competing sound sources, the PSU does not allow boomboxes or live music at contact tables.
Last Minute Changes
Last minute room changes are requests to alter a room setup after it has already been completed. The PSU staff will attempt to honor these late requests under the following conditions:
- If we have staff and time available to do so.
- If we have the necessary room equipment available.
- A $50 fee will apply.
The following are prohibited in the PSU:
- Tape or other adhesives on walls or doors (push pins are allowed on fabric walls only).
- Open flames (lit candles, food warmers, etc. must have prior approval of PSU Management).
- Covering of glass windows on room doors.
- Sand, straw, or glitter, etc.
- Disarray of furniture (or moving, touching or tampering with artwork in any way).
Many rooms have a fixed furniture setup. Disarray of furniture within a room may result in a fine and/or suspension of scheduling privileges.
Round banquet tables are available in the Parkway Ballroom, Blue Ridge Ballroom, Rough Ridge and Beacon Heights. These round tables will not be moved to other rooms. Each table seats 6-8 people.
The use of the Plemmons Student Union stage sections is strictly limited to rooms inside the PSU. Legends stage sections are occasionally available for outside use, but only to University Departments and University Funded Organizations (UFOs).
ASU Food Services holds the exclusive right to prepare or approve preparation of food to be sold in the Plemmons Student Union. Admission to an event where food is available may not be charged unless food is provided or approved by ASU Food Services. Food may not be cooked or prepared inside the PSU. A Catering Permit from Business Affairs (262-2030) must be provided to the Student Union Event Services Office prior to an event when outside catering is used.
The Plemmons Student Union will adhere to all Alcohol Policies outlined in the University's Resource Manual and the Student Code of Conduct (click here to view the University Alcohol Policy). Alcoholic beverages, limited to beer and wine, will be allowed only during Special Events in areas designated for Socials and Receptions, and with the prior approval of the Associate Director of Student Engagement & Leadership, Suite 231, Plemmons Student Union. No fortified wine, liquor or distilled spirits will be allowed in the Plemmons Student Union or Legends at any time.
Hawksbill Game Room
Pool tables in the game room may be reserved for a maximum of two hours at a cost of $4 per hour per table. No more than 5 tables may be reserved at one time (i.e., 5 tables @$4/hour each x 2 hours = $40)
Groups responsible for damage to facility space will be immediately assessed a fee for repair or replacement of materials. All reservations held by group will be suspended until payment is received by the Department of Student Engagement & Leadership and groups could also be subject to additional disciplinary proceedings.
The Office of Student Engagement & Leadership reserves the right to exclude any organization, band or DJ from using our programming facilities due to past problems.
The Americans with Disabilities Act (ADA) states that businesses and organizations that serve the public must allow people with disabilities to bring their service animals into all areas of the facility where customers are normally allowed to go. Only verifiable service animals are permitted in the Plemmons Student Union. Therapy Animals or animals for educational purposes may be allowed for one-time special events with prior PSU approval. These animals must remain inside of the designated room and are not permitted at Contact Tables. Pets or other animals are not allowed.
Smoking is not allowed in the Plemmons Student Union or Legends.
Weapons of any type are strictly prohibited in the Plemmons Student Union.